DEFINITION

Under general direction of the Deputy Chief Development Officer, the Project Management Office (PMO) Manager is responsible for project management functions and processes. This position leads project reviews, develops and enforces standards for the project management life cycle, and provides accurate tracking and reporting of projects progress. In accordance with the District’s Transit Management Plan (TAM) and strategic objectives, this position oversees the development and prioritization of Capital Improvement Program (CIP) projects input for funding and executive leadership approval.

Distinguishing Characteristics 

The PMO Manager collaborates with senior staff members and third-party entities to support the achievement of District goals and successful completion of projects. This position will exercise independent judgement, be self-motivated, a creative thinker, and able to proactively plan, manage, and organize project management activities from concept through development, implementation, and successful close-out. This requires interaction among multiple divisions/departments within the District, contractors, and consultants. Further this position must conduct research and analysis relating to specified activities/projects and make recommendations as needed. This position is designated as “at-will” in accordance with the NCTD Employee Handbook.

Supervision Received and Exercised

This position reports to the Deputy Chief Development Officer. S/he has supervisory oversight for assigned staff and may also oversee the work of consultants and contractors. Furthermore, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.

Working Conditions

Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants’ facilities, and other locations as required.

Essential Functions
Duties may include, but are not limited to, the following:

• Oversees delivery of District capital projects on-schedule and on-budget.
• Manages the CIP development process, including the annual call-for-projects kickoff meeting; development of prioritized project funding requirements; and assists the Finance Division in developing long-term constrained and unconstrained CIP programs.
• Ensures that the District’s state of good repair needs is considered and prioritized in the capital budget process.
• Establishes key performance indicators and tracking reports that highlight projects scope, schedule, progress, and status. 
• Oversees documentation for all projects and establishes processes, procedures and standards as necessary.
• Manages the District's project management program to including determination of system functions and processes in collaboration with the IT and Finance Divisions; approve new projects, remove cancelled projects, and archive completed projects; and oversee information entries by Project Managers. 
• Reviews project information for completeness and accuracy and follows up with project managers to obtain information as needed.
• Leads the development and delivery of business systems, manuals, and procedures to support on-time and on-budget project delivery. 
• Assists in the development and training of new project management policies, procedures, and manuals.
• Supports strategic initiatives as assigned and provides project management. 
• Coordinates and collaborates with departments, divisions and outside agencies; serves as a liaison with public and private organizations; provides information and serves as a resource.
• Prepares effective, high quality, and ensures on-time submission of required reports, correspondence, and Board materials.
• Develops and/or supports the development of administrative procedures/processes to support the needs of the District; recommends and implements policies, procedures and standards for information systems.
• Responsible for the hiring, training, supervising, reviewing, disciplining, and terminating subordinate staff as needed and in accordance with District policy.
• Performs other related duties as assigned.

Education/Experience

• Bachelor's Degree in business administration, public administration, finance, or a related field. 
• Five (5) years minimum prior similar experience, including two (2) years prior supervisory experience. 
• Previous public sector and/or transit experience is desirable.

 
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
 
Certificates/Licenses

• Possess and maintain a California driver’s license, Class C with less than 6 points in the preceding 36 month period and no DUIs in the preceding 7 year period.
• Project Management Professional (PMP) Certification preferred.
• Maintain compliance with the District’s policies regarding Conflict of Interest and Ethics.
• Able to obtain and maintain annual access to the Marine Corp Base Camp Pendleton. 

General Requirements

• Strong knowledge of principles and practices of business administration, management analysis, organization, budget, contracts and communications.
• Experience with capital program and asset management policies and practices.
• Ability to work effectively under pressure, prioritize and organize workflow to deliver high-quality products within established deadlines.
• Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority, and a variety of constituent groups including management, agencies and vendors.
• Excellent interpersonal skills, with an emphasis on strong written and oral communication skills, to achieve successful results working closely with internal and external customers.
• Ability to analyze routine and non-routine financial and business situations, scenarios, proposals and solve problems and present alternatives.
• Demonstrated proficiency with report writing and presentation development.
• Demonstrated above-average proficiency in computer software programs, particularly the Microsoft Office Suite. Experience with Enterprise Resource Planning (ERP) systems, such as JD Edwards, and Microsoft Project or similar project planning software.

Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a periodic basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
 
Machines / Tools / Equipment

• Ability to operate a personal computer and Microsoft Office Suite programs.
• Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone. 
• Ability to carry and operate a mobile device.

 Application Information: All applicants must complete and submit an online application at www.gonctd.com/careers. A job offer is contingent upon the successful completion of a pre-employment drug screen and background check. Salary based upon experience, not to exceed midpoint of stated range. NCTD is an Equal Employment Opportunity Employer.